WHS Management Systems That Get Used
Get a WHS system your team can actually use, not a folder of policies that sits untouched until an auditor asks for it.
Who this is for
- Businesses building a WHS system for the first time
- Organisations replacing inherited template documentation
- Businesses that need a system a client or scheme will accept
- Growing operations where informal arrangements no longer hold
Problems it solves
- A system copied from another industry that nobody follows
- Procedures written at a level of detail no supervisor will read
- Forms that duplicate each other and registers nobody maintains
- No clear ownership, so the system decays between audits
What is included
- WHS policy and objectives
- Core procedures matched to your actual risk profile
- Risk management framework and risk register
- Incident, hazard and corrective action processes
- Consultation, training and induction arrangements
- Emergency management arrangements
- Contractor and supplier management process
- Document control, review cycle and named ownership
- Implementation support and management briefing
What you receive
- A complete, editable WHS management system in your own document format
- Registers and forms set up ready to use
- Implementation plan and review schedule
- Management briefing on how to run and maintain the system
Process
How the engagement runs
- 01
Initial consultation
We look at what exists, what your clients require and how your business runs day to day.
- 02
Design
We agree the structure and scope of the system before writing a word of it.
- 03
Development
Documentation is drafted using your language, your job titles and your workflow.
- 04
Review
Your team reviews drafts. If a supervisor will not use a form, we change the form.
- 05
Implementation
Rollout support, management briefing and worker communication.
- 06
Maintenance
A review cycle with named owners, plus ongoing support if you want it.
FAQs
WHS Management Systems questions we are asked
- What should a WHS management system contain?
- At minimum: a policy and clear objectives, defined responsibilities, a risk management process with a maintained risk register, consultation arrangements, training and induction, incident and hazard reporting with corrective action tracking, emergency arrangements, contractor management, and a review cycle. The depth of each depends on your size and risk profile. A five-person fit-out business and a multi-site manufacturer should not have the same system.
- Can you review our existing system rather than replace it?
- Usually, yes, and it is often the better option. If the bones are sound we will tell you so and focus on the parts that are missing or unused rather than charging you for a rebuild you do not need.
- Will the system be ours to edit?
- Yes. You receive editable source documents. We do not lock clients into a platform or hold their system hostage.
- How long does it take?
- For a small business with a contained risk profile, a matter of weeks. For a multi-site organisation, longer. The scope and timeframe are agreed in writing before we start.
Related services
Industries we apply this in
Next step
Ready for a system your team will actually use?
We build WHS systems around your operations, then help you put them to work.